How many times have you asked the AI to analyze a text and then had to copy, paste, and adjust everything in the original file? Manage Files was created to get rid of this rework. Instead of just suggesting changes, Tess can edit the file directly and generate a new version ready to download.
What is Manage Files
Manage Files is a tool that allows the AI to:
read and generate documents
apply requested changes
save a new version of the file, preserving formatting and layout as much as possible
It works similarly to Deep Analysis in “run mode”: you ask in natural language and the AI executes the task (usually via structured processing of the document), delivering the edited file at the end.
Use it whenever you want Tess to “do it in the file”, and not just “tell you how to do it”.
Practical examples by file type
“Translate all the texts in this presentation into Spanish, keeping the original formatting.”
“Replace the old logo with the new one on all slides.”
“Standardize all titles to Arial font, size 24, in bold.”
“Find all occurrences of ‘Empresa A’ and replace them with ‘Empresa B’.”
“Add a header with ‘Confidential Report – Draft’ on all pages.”
“Remove all hyperlinks, but keep the text visible.”
“Create a new column called ‘Status’ and fill all rows with ‘To Process’.”
“Delete all rows where the ‘Country’ column is equal to ‘Brazil’.”
Manage Files vs. Deep Analysis (essential difference)
Manage Files
Goal: modify or generate a file.
Result: a new file for download.
Deep Analysis
Goal: accurately analyze/calculate/understand data (mainly spreadsheets/CSVs).
Result: an analysis in text, tables, and/or charts (not necessarily a final edited file, but it can also generate a new file).
How to use it (step by step)
In the chat, click the Tools button (icon next to the message box)
Select “Manage Files”
Attach the file you want to edit
Give the instruction in a clear and direct way
Wait for processing and download the new version of the file
Manage Files is a productivity multiplier and gives you the file ready to go, drastically cutting down manual tasks. Instead of getting just recommendations, you get the final result already edited and ready to use.
